AiMRON CSE Ltd – Privacy Policy

Introduction

This Privacy Policy explains how AiMRON CSE Ltd ("we", "us", "our") collects and processes your personal data through your use of our website. By submitting your information to us, you confirm that you are at least 13 years old. If you are under 13, please do not provide us with your personal data.

We act as the data controller and are responsible for your personal data. For any queries about this policy or your data, please contact us at nomabet@aimron.com.

The Data We Collect, Its Purpose, and Our Legal Grounds

We process the following categories of personal data about you:

a. Communication Data

  • Purpose: To communicate with you, maintain records, and establish, pursue, or defend legal claims.

  • Legal Basis: Our legitimate interests, including responding to communications sent to us, maintaining records, and handling legal issues.

b. Customer Data

  • Purpose: To supply the services you have requested and keep records of such transactions.

  • Legal Basis: Performance of a contract between you and us, or taking steps at your request prior to entering into a contract.

c. User Data

  • Purpose: To run our website, ensure relevant content, guarantee website security, and manage website administration and business operations.

  • Legal Basis: Our legitimate interests, specifically administering our website and business.

d. Technical Data

  • Purpose: To analyse your website usage, administer and protect our business and website, and understand the effectiveness of our content.

  • Legal Basis: Our legitimate interests, specifically administering our website, expanding our business, and determining our marketing strategy.

e. Marketing Data

  • Purpose: To enable your participation in our promotions (if any) and measure the effectiveness of our communications.

  • Legal Basis: Our legitimate interests, specifically understanding clients' preferences and tailoring our communications strategy.

We do not collect any sensitive data about you. Failure to provide personal data required by law or under our contract with you may hinder our ability to perform the contract.

For any queries about the use of your data or if we need to use your details for an unrelated new purpose, please email us at nomabet@aimron.com.

Data Collection, Third-Parties, and Transfers

Data collection may occur directly through you (e.g., forms on our site or emails), automatically (via cookies), or through third parties (analytics providers, technical service providers). For more details about our use of cookies, see the Cookies section below.

We use the following third-party service providers:

  • Formspree: To process enquiry form submissions. Formspree acts as a data processor and may transfer data outside the UK under appropriate safeguards, including Standard Contractual Clauses.

  • Microsoft 365: For email and document storage. Data is stored within our Microsoft 365 tenant, configured to store data within the UK.

  • AI Tools: We may use AI tools for drafting and research. No client names, addresses, drawings, or personal data are entered into public AI tools. For more information, see our AI Usage Policy on our website.

Our data transfers to third parties outside of the UK/EEA are performed under legal safeguards to ensure a similar degree of security for your personal data.

Marketing Communications

Our processing of your personal data for marketing communications is based on your consent or our legitimate interests. You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you.

Disclosures of Your Personal Data

We may share your personal data with service providers, professional advisers, government bodies, and third parties for business transitions. All third parties are required to respect the security of your personal data.

Data Security

We have security measures in place to protect your personal data from accidental loss, unauthorised use, alteration, or disclosure. Access to your personal data is limited to those who have a business need to know.

Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. Enquiry and project records are typically retained for 6 years.

Your Legal Rights

Under data protection laws, you have rights in relation to your personal data, including the right to access, correct, delete, restrict processing, and object to processing. To exercise your rights or for more information, please contact us at nomabet@aimron.com.

Cookies

A cookie is a small text file placed on your device when you visit a website. We use cookies to ensure our website functions correctly, understand how visitors use our site, and remember your preferences.

We use the following types of cookies:

  • Strictly necessary: Essential for the website to function (e.g., security, form submission). These cannot be turned off.

  • Analytics: Help us understand how visitors interact with our website. We use Squarespace Analytics for this purpose.

  • Functional: Remember your preferences and provide enhanced features.

When you first visit our website, you will see a cookie banner asking you to accept or reject non-essential cookies. You can change your preferences at any time. You can also manage cookies through your browser settings.

We do not use advertising or tracking cookies.

For more information about cookies and how to manage them, visit www.aboutcookies.org or www.allaboutcookies.org.

Changes

We may modify this Privacy Policy from time to time. Any changes will be posted on this page, so please check back frequently.

Thank you for choosing AiMRON CSE Ltd.